As the pandemic spreads it becomes increasingly difficult for nonprofit board members to meet in person to discuss crucial issues and provide strategic advice. In the aftermath, increasing numbers of organizations are opting to have virtual meetings during the crisis. While it may appear like a hassle but it could be a fantastic opportunity for non-profit organizations to improve the efficiency of their meetings and efficient.
Meetings online are not just more cost-effective, they are also more comfortable for attendees. Online meetings are more comfortable for all attendees. They do not have to contend with traffic, manage tight agendas for meetings, or travel stress which could cause them to lose focus during the meeting. This increases the chance that all board members attend the meetings via video and participate in discussions.
Moreover, a good software for managing meetings allows you to keep a record of your meetings and archive them. Even if it is not possible to attend a meeting in person, you can still review the minutes and documents later. This will let you analyze and review your decisions and actions after the meeting has concluded.
Prepare for your virtual this meetings in advance to ensure they are as productive and efficient as they can be. This includes making sure that the meeting is held at the time that is most convenient for everyone. Additionally, you should ensure that everyone is calling from a quiet location to minimize background noise. It is also important to conduct a roll-call at the start of the meeting in order to ensure that there is enough quorum. It is also important to make use of the voting functions of the meeting tool to ensure that the meeting is a success and avoid having to resort verbally or electronically to “show of hands”.