A successful board meeting is a combination of strategies that are designed to maximize results and create the perfect environment to work collaboratively. The following guidelines will help you set a lively tone and encourage participation from different perspectives, and help you achieve your desired results.
Clarify the goals of your meeting
The setting of clear goals helps keep meetings productive and focused. This can also lead participants to meaningful discussions and decision-making processes. Clarifying meeting goals will also allow leaders to prioritize agenda items, set aside sufficient time for each subject, and provide flexibility for the eventuality that unexpected questions or urgent situations occur during the meeting.
Begin with Important Issues
The most important issues first will stimulate the meeting, as it will help to get everyone in the right mindset for a deeper discussion. It is also a great way to establish a precedent that your meetings will focus on issues, not updates, which is the most frequent complaint of board of directors meetings.
Distribute all Meeting Materials advance
The best method to ensure all Board members are ready for your meeting is by dispersing meeting materials and reports in advance. This will enable attendees to read the material and prepare their opinions and thoughts before the meeting. This will prevent the event from getting lost and overwhelmed by administrative tasks.
Assess Your Meetings
Using an online board portal will allow you to record actions items and follow-up activities during the meeting, and then distribute them in a digestible format after the meeting has been completed. It is also important to evaluate board meetings regularly to determine what works and what could be improved.
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